Events & Conventions · Vancouver, BC
A Complete Redesign with Custom Form Builder and Admin Dashboard for a Gaming Convention in Vancouver, BC
Vancouver Game Expo replaced scattered Google Forms with a website that runs like its own event-management system, fully controlled by their team.
About the Client
Vancouver Game Expo is a gaming convention organizer in Vancouver, BC, building an inclusive gaming event that's scaling fast. They found me through my Google Business Profile.
The Challenge
Their old website wasn't up to their standards: it didn't showcase the full expo, and it didn't fit the gamer vibe, which confused potential patrons. Behind the scenes it was worse. Volunteer applicants, exhibitors, and sponsors all applied through separate Google Forms, and every staffing change meant another round of permission requests. There was no methodology that would let the website grow with how large-scale the expo was trying to become.
What I Built
An entirely new custom website designed around their inclusive gaming theme, and underneath it, an event-operations system. The heart of it is a custom admin dashboard with dynamic form building: the VGX team creates and controls their own volunteer, exhibitor, and sponsor forms, writes unique submission messages for each one, and receives file uploads from applicants: resumes, proofs, and photos. I also built a custom input section for real-time event statistics and a past-editions archive that showcases the expo's history. Administrative privileges and control were handed fully to the team; the redesign became its own system.
Under the Hood: A Form Builder They Own
Instead of hard-coding each application form, I built the forms as data the dashboard controls. The team adds a field, changes a requirement, or spins up an entirely new form without touching code or filing a request with a developer. Each form carries its own custom submission message, and uploads land organized by applicant and form type instead of scattered across Google Drive. What used to be a permissions bottleneck across staff accounts is now one dashboard with the team in control.
Project Gallery
The Results
- Around 3 hours saved every week that used to go to Google Forms permission juggling
- Volunteer, exhibitor, and sponsor applications all flow through one system the team controls
- A site that finally matches the gamer vibe and showcases the whole event, including past editions
- Built to scale with the expo as it grows
Outgrowing the duct-taped Google Forms setup?
I build custom dashboards and systems that put you in control.